Job Openings - Executive Assistant to the President's Office

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Executive Assistant to the President's Office

Type: Non-Exempt
Position: Administrative
Posting Date: January 25, 2017

Job Description:

Greenville College is searching for an experienced Executive Assistant to serve the President of the institution, as well as the governing body, the Board of Trustees, and function well in a fast paced environment.  The ideal candidate will be well organized, detail oriented, driven to excellence, communicate well with all levels both internally and externally. 

Key Responsibilities:

    • Greet visitors by telephone or in person, ascertain nature of business, direct appropriately, ensure that the College is positively reflected at all times, and ensure the appropriate resolution of issues or concerns.
    • Organize and coordinate various functions, events, or schedules for the President’s Office, including, but not limited to, the Board of Trustee meeting arrangements, special events, denominational events and meetings, advisory boards, receptions, and donor contacts.
    • Prepare general correspondence, reports, and memorandums.  Independently respond to routine letters and correspondence.  Proofread copy for spelling, grammar, and layout, making appropriate changes.  Responsible for accuracy and clarity of final copy.  Prepare creative PowerPoint presentations.  
    • Provide administrative support services to include: mail processing, filing, travel arrangements, expense processing, appointment scheduling, and maintaining office supplies.
    • Provide support for Administration, including distribution of agendas, minutes, and supporting documents.
    • Provide calendar management including daily preparation of materials and files necessary to meet the appointments of the next day or week.
    • Organize and prepare materials for the Board of Trustees meeting. Coordinate arrangements as directed including note taking during meetings.
    • Research and compile data for special projects and prepare routine reports as assigned. 
    • Arrange receptions, dinners, meetings and conferences.
    • Prepare agendas and reports, gather information, and contact meeting participants as necessary.
    • Other duties as assigned by the President.

Reports To:

President

Required Skills:

    • Bachelor’s degree preferred and three to seven years experience with increasingly responsible administrative support experience, preferably at a senior executive level.  High proficiency with Word, PowerPoint, and Excel.
    • High level of self-start motivation and capacity to manage and conduct multiple priorities.
    • Ability to manage projects independently with minimal supervision.
    • Understanding of and commitment to the spiritual mission of Greenville College.  Familiarity with or capacity to understand the administrative structure of and relationships with internal and external entities.
    • A positive outlook on life and an enthusiastic “can-do” servant attitude.  Ability to communicate and exercise important human relation skills in establishing and maintaining effective working relationships with the GC community, church, and external constituencies. 
    • Ability to compose correspondence using correct English, spelling, grammar, syntax, punctuation, format, and accurate proofreading. 
    • High level of interpersonal skills to handle sensitive and confidential situations and to help defuse difficult situations and people.  Position continually requires demonstrated poise, tact, and diplomacy while exemplifying a commitment to serve and resolve concerns.
    • Ability to build and maintain positive and trusted relationships with external and internal constituents of the College.
    • Strong organization skills and the ability to use independent judgment in prioritizing tasks while experiencing frequent interruptions.
    • Prior administrative support experience in higher education or church/non-profit administration preferred.

Education or Certification:

  • Bachelor's degree required

Required Experience:

  • 3-7 years experience as an assistant in an academic setting required.

How to Apply

Compliance with College Standards.  All Greenville College employees acknowledge the unique Wesleyan, evangelical, and Protestant mission of the College, a community in which Christian faith is of central importance.  Employees agree to promote the College's Mission (as set out in the Mission Statement); its Philosophy of Education and GC Student Learning Outcomes, support its Theological Assumptions and comply with the behavioral aspects of the Lifestyle Statement (collectively, the College Standards).

To be considered for the position, applicants must submit (1) a cover letter, (2) a current resume, and (3) the Greenville College Employment Application (available at www.greenville.edu/jobs). 

It is the policy of Greenville College not to discriminate on the basis of age, color, ethnic or national origin, disability, race or gender in its educational programs, admissions or employment policies. Greenville College is committed to an environment of cultural and ethnic diversity; women and minorities are encouraged to apply.

Greenville College performs a background check on all newly hired employees and offers of employment are contingent upon the results. For more information on GC openings contact:

Office of Human Resources
Phone: (618) 664-2800
Fax: (618) 664-7017
HR@greenville.edu

Complete the Employment Application

Please forward the completed application to the contact listed in the How To Apply section of each posting or to the Office of Human Resources.

315 E. College Avenue
Greenville, Illinois 62246-1145
800.345.4440 / 618.664.7100
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