Job Openings - Administrative Assistant to Athletics and Sport & Kinesiology, Part-time


Administrative Assistant to Athletics and Sport & Kinesiology, Part-time

Type: Non-Exempt
Position: Staff
Posting Date: October 31, 2017

Job Description:

Staff, part-time, 10 months, non-exempt; 9 a.m. – 1 p.m. during the academic year for a total of 880 hours annually.

This position provides support to all full and part-time faculty in the Sport & Kinesiology Department and Masters in Coaching. Also, this position serves as the primary support staff for work in the Athletic Department.

Key Responsibilities:

  • Provide support to all full and part-time faculty in the Sport & Kinesiology Department and Masters in Coaching
  • Assist the full-time Administrative Assistant in Athletic Department work, including recruitment activities
  • Provide support for the Director of Intramurals
  • Assist the Dean of Professional Studies in scheduling meetings, coordinating development of current programs and research regarding such
  • Perform receptionist and clerical tasks for Athletics and Sport & Kinesiology Departments:  Work independently, taking general instructions to plan, implement and complete assigned tasks
  • Organize and maintain scheduling the Recreation Center, Briner Building, H.J. Long and Burritt Gyms.
  • Assist with distribution, completion, collection and maintenance of required drug and insurance forms required by the NCAA, both hard copies and SWOL website
  • Update Athletic website with schedules and team rosters
  • Assist with the annual golf scramble - 2nd Friday in June
  • Assist with the bi-annual Hall of Fame Banquet
  • Assist in the supervision of student workers
  • Communicate, collect and distribute information to other college departments as needed
  • Supervise game management on special occasions, secure workers for games (scorekeepers, students to take videos, etc.) as needed
  • Representative at SLIAC meetings as needed
  • Create, send and monitor return of accurate game contracts with opponents
  • Schedule travel arrangements for teams and guest speakers and faculty
  • Coordinate and supervise Adapted Sports Olympics with ASO Director
  • Be knowledgeable of and assist with budget issues for the Athletic Department, athletic teams, coaches, and faculty
  • Create attendance and assignment files for the faculty and/or assist with D2L attendance forms
  • Understand and stay current in D2L (academic learning environment) and Jenzabar system (institution technology system)

Reports To:

Administrative Assistant to the Athletics and Sport & Kinesiology

Preferred Qualifications:

  • Professional communication skills both verbal and writing
  • Previous experience in athletics and an office setting is desired
  • Strong skills in technology:  MS-Word, PowerPoint, Excel, Outlook, D2L learning environment, Jenzabar, social media and other emerging technology
  • Strong organizational and time management skills
  • Management of personnel and project coordination skills
  • Supportive of Greenville University and Athletic Department overall mission
  • Maintain a high level of confidentiality on personnel and institutional matters
  • Ability to connect with students

Education or Certification:

  • Prefer a bachelors degree

Required Experience:

  • Preferred three years experience in athletics or related field

How to Apply

Compliance with University Standards.  All Greenville University employees acknowledge the unique Wesleyan, evangelical, and Protestant mission of the University, a community in which Christian faith is of central importance.  Employees agree to promote the University's Mission (as set out in the Mission Statement); its Philosophy of Education and GC Student Learning Outcomes, support its Theological Assumptions and comply with the behavioral aspects of the Lifestyle Statement (collectively, the University Standards).

Application materials must include (1) a cover letter; (2) a current resume; and (3) a completed Greenville College employment application available at

It is the policy of Greenville University not to discriminate on the basis of age, color, ethnic or national origin, disability, race, gender or prior military service in its educational programs, admissions or employment policies. Greenville University is committed to an environment of cultural and ethnic diversity; women and minorities are encouraged to apply.

Greenville University performs a background check on all newly hired employees and offers of employment are contingent upon the results. For more information on openings contact:

Office of Human Resources
Phone: (618) 664-2800
Fax: (618) 664-7017

Complete the Employment Application

Please forward the completed application to the contact listed in the How To Apply section of each posting or to the Office of Human Resources.

315 E. College Avenue
Greenville, Illinois 62246-1145
800.345.4440 / 618.664.7100
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